Configure your NetSuite account

Introduction

Once you’ve finished the Anrok & NetSuite integration process with SuiteTax, there are still a few additional steps you’ll need to complete within NetSuite before you can start creating and editing invoices. This will ensure that your NetSuite account has been properly configured for tax calculation.

 


 

Add VAT IDs to your customer records

Adding a VAT IDVAT ID
Also known as a VAT registration number (VRN), this is the unique number that identifies a taxable business that is registered for VAT.CleanShot 2023-08-17 at 11.41.50@2x.pngMost businesses (and other persons carrying out an economic activity) are required to have a VAT number.
to your customer records will be essential for tracking international economic nexus exposure.
Once a VAT ID has been added, Anrok can use your customer's VAT ID to verify an invoice's taxability in a given country/region.

Try adding a VAT ID to a customer's record in the demo above ☝️

  1. In the NetSuite app CleanShot 2023-07-28 at 16.20.15@2x.png, go to the customer record.
  2. Select Edit, then click the Financial tab.
  3. Under the Financial tab, click the Tax Registrations tab.
  4. Under Country, select the VAT ID's applicable country from the drop-down.
  5. Under Tax Reg. Number, enter the customer's VAT ID.
  6. When you are finished, select Add, then click Save.

 


 

Enable tax exemption for customer records

You can manually mark a customer as tax exempt in NetSuite to prevent Anrok from calculating tax on their transactions. To enable this feature, you must create a custom field for customer record tax exemption.

Note CleanShot_2024-04-30_at_16.01.40_2x-removebg-preview.png

The ability to manage exemption certificates within NetSuite is a feature available on Anrok's Growth plan. Please reach out to hello@anrok.com to upgrade and unlock certificate requesting capabilities.


Try enabling tax exemption for customer records in the demo above ☝️

  1. In the NetSuite app CleanShot 2023-07-28 at 16.20.15@2x.png, go to Customization > Lists, Records, & Fields > Entity Fields > New.
  2. Under Label, enter Tax exemption effective until.
  3. Under ID, enter _tax_exemption_effective_until.
  4. Under Type, select Date.
  5. Under Applies to, select the checkbox  CleanShot 2023-07-31 at 11.51.24@2x.png  next to Customer.
  6. When you are finished, click Save.

To apply this exemption to a customer, go to the customer record in NetSuite. Click Edit, then select the Custom tab. Under Tax exemption effective until, enter the desired date, then click Save.

 


 

Enable tax exemption for individual invoices

You can manually mark an invoice as tax-exempt in NetSuite to prevent Anrok from calculating tax on the transaction. To enable this feature, you must create a custom field for single individual invoice exemption.

Note CleanShot_2024-04-30_at_16.01.40_2x-removebg-preview.png

The ability to manage exemption certificates within NetSuite is a feature available on Anrok's Growth plan. Please reach out to hello@anrok.com to upgrade and unlock certificate requesting capabilities.


Try enabling tax exemption for single invoices in the demo above ☝️

  1. In the NetSuite app CleanShot 2023-07-28 at 16.20.15@2x.png, go to Customization > Lists, Records, & Fields > Transaction Body Fields > New.
  2. Under Label, enter Tax exempt.
  3. Under ID, enter _anrok_tax_exempt.
  4. Under Type, select Check box.
  5. Under Applies to, select the applicable transaction types.
  6. When you are finished, click Save.

To apply this exemption to a single transaction, go to the transaction in NetSuite. Click Edit, then select the Custom tab. Select the check box  CleanShot 2023-07-31 at 11.51.24@2x.png  next to Tax Exempt, then click Preview Tax. When you are finished, click Save.

 

Note CleanShot_2024-04-30_at_16.01.40_2x-removebg-preview.png

Now that you’ve set up your NetSuite account to work smoothly with Anrok, let's look at how to ensure Anrok's sales tax is added to your invoices. Check out our best practices for invoicing in NetSuite.

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